OFFLINE COACHING FEE & GATE ACCESS ERP
When 800 students walk into morning batches, faculty cannot check paper registers for pending dues. Codesoar connects your multi-installment fee schedules to reception barcode scanners, RFID turnstiles, and cashier shift drawers—recovering overdue fees automatically at the door.
GATE HARDWARE
USB 2D Barcode & RFID Turnstiles
RECEIPT ENGINE
80mm Thermal POS & A4 GST PDF
CASHIER AUDIT
Shift Opening/Closing Drawer Lock
ID CARD PRINT
In-House CR80 PVC & A4 Bulk Sheet
reception-desk — BLR-MAIN-01
SCANNED TODAY
412 / 430
OVERDUE HELD
14 Students
COLLECTED TODAY
₹1,84,500
ENTRANCE GATE #01 — LIVE FEED
07:54:12
CS-STU-26-118
Rohan Kulkarni
JEE Adv • Hall 204 • Inst #2 Overdue: ₹22,500 (12d late)
07:54:08
CS-STU-26-042
Priya Verma
NEET Target • Hall 103 • All Dues Cleared (₹85,000 / ₹85,000)
07:53:59
CS-STU-26-309
Siddharth Menon
JEE Mains • Hall 101 • Inst #2 Paid via UPI #409182
07:53:44
CS-WALK-26-019
Ananya Sen
Foundation X • Demo Pass • 1-Day Guest Pass (Counselor: R. Rao)
REAL-TIME SYNC ACTIVE
OPEN FULL CONSOLE →< 220ms
Barcode & RFID Gate Check
Verifies student installment status before turnstile unlocks.
99.4%
Installment #2 & #3 Recovery
Prevents mid-session fee dropouts by tying hall entry to active dues.
Zero
Cash Drawer Discrepancies
Every cashier shift requires physical note reconciliation before sign-off.
Day 1
PVC ID & Receipt Readiness
Print barcoded student ID cards and GST receipts at admission.
01 / INTERACTIVE GATE & TURNSTILE SIMULATOR
Select a student card below to test how the reception scanner and turnstile relay respond to cleared, overdue, and trial pass holders.
CASE 01 • PAID
Priya Verma
All Installments Cleared
CASE 02 • OVERDUE
Rohan Kulkarni
Overdue Installment (#2)
CASE 03 • DEMO
Ananya Sen
Walk-In Demo Attendee
STUDENT RFID / BARCODE ID CARD
TAP / SCAN EMULATOR
Codesoar Institute
Kalyan Nagar, Bengaluru
OFFICIAL ID
PV
Priya Verma
Roll: CS-STU-2026-042
NEET Medical Repeaters — Alpha
CODESOAR:STU:2026:0042
Amit Singh
Campus Director
TURNSTILE #01: UNLOCKED (140ms)
Gate Entry Granted • Turnstile Unlocked
All scheduled installments verified in local cache. Turnstile unlocks immediately and morning batch attendance is marked.
Assigned Class & Room
Hall 103 • Physics Lecture (08:00 AM)
Fee Status & Installments
₹85,000 / ₹85,000
Ledger Remark
No Pending Dues (3/3 Cleared)
Compatible with standard USB barcode guns, desktop RFID readers, and tripod turnstiles.
02 / CORE OPERATING MODULES
Designed for high-volume reception counters, turnstile gates, lecture halls, and cashier drawers.
SELECT MODULE
Installment & GST Ledger
01
Custom schedules & receipts
Classroom & Hall Timetable
02
Floor capacity & clash lock
Cashier Shift Drawer Audit
03
Cash vs. UPI shift closing
Walk-In Enquiry & Demo Desk
04
Trial passes & seat conversion
ID Cards & Gate Slip Printer
05
In-house CR80 PVC & A4 engine
MODULE 01 • DASHBOARD ROUTE: /fees & /payments
Coaching institutes rarely collect 100% fees on admission day. When fees are split into 3 or 4 installments, manual Excel trackers fail to flag who defaulted on Installment #2 after switching batches.
STUDENT FEE STRUCTURE // 2026–27
Aarav Sharma — JEE Two-Year Classroom
01. Admission + Study Material
Due: 10 Apr 2026
₹35,000
PAID • RCP-011202. Term-1 Tuition Installment
Due: 10 Jul 2026
₹28,500
PAID • RCP-089103. Term-2 Tuition Installment
Due: 10 Oct 2026
₹28,500
OVERDUE (9 DAYS)04. Final Revision Installment
Due: 10 Jan 2027
₹22,000
SCHEDULEDWhatsApp reminder sent to parent with 1-click UPI link.
GATE: HOLD ACTIVE
Custom installment splits (Admission Down-Payment + Term dues)
Scholarship waivers (JWSAT rankers, sibling discounts, faculty ward)
Automatic 7-day grace window before turnstile & barcode hold activates
Instant CGST/SGST tax-compliant PDF receipts delivered via WhatsApp
INCLUDED IN STANDARD CAMPUS DEPLOYMENT
03 / REVENUE & FEE LEAKAGE CALCULATOR
In offline coaching, the first installment is collected at admission—but 7% to 12% of Term-2 and Term-3 fees go uncollected without gate verification.
BENCHMARK PROFILE:
CAMPUS PARAMETERS
Active Classroom Enrollment
800 Students
100
3,000 Students
Avg. Annual Fee / Student
₹75,000
₹15,000
₹1,50,000
Missed / Late Installment Rate
9%
3%
20%
ANNUAL FEE RECOVERY WORKSHEET
CURRENCY: INR (₹)
Gross Annual Tuition Book Value
800 students × ₹75,000
₹6,00,00,000
Term-2 / Term-3 Installment Default Exposure
Estimated at 9% without physical gate hold
- ₹54,00,000
Unrecorded Late-Fee Waivers & Counter Leakage
Conservative 1.2% manual receipt / cash drawer variance
- ₹7,20,000
ESTIMATED ANNUAL REVENUE RECOVERED
86% defaulter clearance via Turnstile Hold + 100% Cashier Drawer lock
+ ₹53,64,000
ADMIN HOURS SAVED
152 hrs / mo
EXPOSURE AT RISK
₹61,20,000 / yr
04 / WORKFLOW AUDIT: LEGACY VS. CODESOAR
Accounting software only records money after a parent chooses to pay. Codesoar enforces payment compliance across your physical campus gates.
01. Installment #2 & #3 Enforcement
86% Default RecoveryMANUAL / EXCEL SETUP
Accountant exports an Excel defaulter sheet once a month. Students with overdue fees continue attending lectures for 45+ days undetected.
CODESOAR CAMPUS OS
Gate scanner queries local fee status in <220ms. Once the 7-day grace window expires, turnstile relay holds the student and routes them to Counter #2.
02. Front-Desk Cash & UPI Drawer
Zero Cash VarianceMANUAL / EXCEL SETUP
Cashiers write carbon receipts or log entries in Tally hours later. Cash shortages, unapproved fee waivers, and fake UPI screenshots slip through.
CODESOAR CAMPUS OS
Shift-based cashier drawer lock. Every rupee of physical cash and dynamic UPI QR is reconciled before the cashier can close their shift.
03. Mid-Session Batch Transfers
100% Transfer BillingMANUAL / EXCEL SETUP
Student shifts from Foundation Batch to Target Batch verbally; fee difference of ₹18,000 is never billed by the accounts desk.
CODESOAR CAMPUS OS
Batch transfer workflow automatically recalculates pro-rata fee delta and updates the student's barcode access permissions for the new hall.
04. Lecture Hall & Faculty Clashes
0 Room CollisionsMANUAL / EXCEL SETUP
Static Excel timetable fails when a faculty takes leave or an extra doubt session is scheduled—two batches arrive at Hall 103 simultaneously.
CODESOAR CAMPUS OS
Constraint-checked room & floor scheduler blocks overlapping faculty or classroom assignments and updates reception display boards.
05. Walk-In Demo Student Tracking
2.4x Demo ConversionMANUAL / EXCEL SETUP
Spot walk-in students sit in classrooms for 2 weeks of 'free trial classes' with no counselor follow-up or attendance limit.
CODESOAR CAMPUS OS
Reception prints an 80mm thermal Demo Gate Pass valid for 2 lectures. After Lecture 2, gate blocks entry and alerts the counselor.
06. Student ID Card Issuance
Day-1 ID IssuanceMANUAL / EXCEL SETUP
Student data is emailed to an outside printing vendor in batches of 100. New admissions walk in without ID cards for 3 to 4 weeks.
CODESOAR CAMPUS OS
Built-in 300 DPI CR80 PVC and A4 sheet ID generator prints barcoded student cards with Campus Director signature at admission.
05 / TRANSPARENT CAMPUS LICENSING
PLAN 01
Up to 300 Students
Single Center
For independent tuition centers and single-floor test-prep academies replacing paper fee registers.
₹2,399
/ month + GST
Billed annually • Unlimited Staff Logins
Multi-installment fee ledger & due alerts
80mm Thermal & A4 GST receipt generator
In-house CR80 PVC & A4 student ID card print
USB 2D Barcode gun gate check support
1 Cashier shift drawer & daily Z-report
Excel / CSV student & fee migration tool
PLAN 02 • RECOMMENDED
Up to 1,500 Students
Growth Campus
For multi-batch JEE, NEET, CA & Foundation institutes operating turnstiles and multiple lecture halls.
₹5,199
/ month + GST
Billed annually • Unlimited Staff Logins
Everything in Single Center, plus:
Tripod Turnstile & RFID Reader Relay integration
Automatic Gate Lock for overdue installments
Zero-clash classroom, floor & faculty scheduler
Multi-counter Cashier Shift Drawer reconciliation
Walk-in admission CRM, JWSAT waivers & demo passes
Automated parent WhatsApp PDF receipts & UPI links
PLAN 03
Unlimited Students
Multi-Branch Network
For regional coaching chains managing centralized finance, franchises, and biometric/flap-barrier gates.
₹11,199
/ month + GST
Billed annually • Unlimited Staff Logins
Everything in Growth Campus, plus:
Multi-branch P&L consolidation & central audit
125-permission RBAC across regional managers
HRMS, faculty payroll & teacher attendance
Custom institutional domain & dedicated DB pool
On-site hardware commissioning & staff training
PLUG-AND-PLAY HARDWARE COMPATIBILITY
Works with your existing reception computers and off-the-shelf barcode, RFID, and thermal printer hardware.
06 / TECHNICAL & OPERATIONAL FAQ
Direct answers on turnstile wiring, cash drawer controls, and migrating mid-session batches.
CAMPUS ENGINEERING DESK
Need custom turnstile or biometric relay specs?
Kalyan Nagar, Bengaluru — 560113
contact@codesoar.edu
01.
Do we need expensive turnstiles on Day 1, or can we start with a USB barcode scanner?
You can start on Day 1 with any standard USB 2D barcode gun or desktop RFID reader plugged into your existing reception PC. When a student scans their printed Codesoar ID card, the reception screen displays green or red in under 200ms with an audible chime. You can wire physical tripod turnstiles or flap barriers whenever your campus expands.
02.
How does the gate block defaulters without causing an argument at the entrance?
When an installment crosses your configured grace period (e.g., 7 days past due date), the gate scanner displays 'Please collect updated pass at Counter #2' and simultaneously sends a polite WhatsApp message with a 1-tap UPI payment link to the parent's phone. Once paid, the gate pass reactivates in real time.
03.
How do you prevent front-desk staff from giving unauthorized fee discounts or pocketing cash?
Every fee structure is locked by role-based access control (RBAC). Receptionists and cashiers cannot alter installment amounts or waive late fees without a Director override or pre-approved scholarship code. At the end of every shift, the Cashier Shift Drawer module requires physical note denomination matching before sign-off.
04.
What happens if a student forgets their physical ID card at home?
The front-desk operator looks up the student by name or phone number in 2 seconds. If their fee installments are clear, the operator clicks 'Print 1-Day Temporary Gate Slip' on an 80mm thermal printer. If their fee is overdue, the system blocks temporary slip issuance until dues are settled.
05.
How long does it take to migrate our current batch and fee data from Excel or Tally?
Less than 24 hours. You upload your existing student Excel sheet, and our onboarding engineer maps your courses, batches, fee installments, and historical paid receipts. You can begin printing barcoded CR80 student ID cards the very next morning.
06.
Can the Director monitor multiple branches and cash drawers from one login?
Yes. The Superadmin console aggregates live gate attendance, daily cash vs. UPI collections, pending installment aging, and cashier drawer statuses across all campus branches in real time, with exportable GST reports for your CA.
Codesoar Institute ERP
UNIT OF CODESOAR INSTITUTE OF LEARNING
Offline coaching operating system for multi-installment fee tracking, barcode/RFID turnstile enforcement, and cashier shift reconciliation.
Kalyan Nagar, Bengaluru, Karnataka 560113
contact@codesoar.edu
+91 (080) 4567-8900
SYSTEM WORKBENCH
ARCHITECTURE
RUNTIME
NESTJS + FASTIFY
DATABASE
POSTGRESQL 17
RBAC MATRIX
125 PERMISSIONS
JURISDICTION
BENGALURU, KA
© 2026 CODESOAR INSTITUTE OF LEARNING. ALL RIGHTS RESERVED.
KALYAN NAGAR, BENGALURU, KARNATAKA 560113